​Grace Church Administrative Assistant
Job Posting

Job Description: Administrative Assistant/Front Desk
Hours: Mon-Thu 8:30am-4pm plus monthly Admin Meetings.
Pay: Based on Experience ($18-$24hr)
 
Overview: 

• First and foremost, administrative Assistant must have a personal relationship with the Lord and be serving Him faithfully.
• Must be a member of Grace Church or be willing to become a member of Grace Church at next membership opportunity.  
• Must have general office experience, experience with phone systems and computer programs (Microsoft Office). Willing to learn Planning Center, ProPresenter, Servant Keeper, and Vanguard.
• Must be welcoming and loving to all types of people that call or enter our offices (benevolent, marriage trouble, grief, joyful, exhausted, struggling)
• Must keep personal information of congregates and staff confidential.

 
Responsibilities:

• Update and print the weekly bulletin.
• Communication and coding of bills and paying of bills with help of bookkeeper
• Attend weekly staff meetings.
• Assist Pastors and staff with daily administrative tasks
• Lock and unlock facilities for people who use them. (Mainly During regular office hours)
• Maintain calendar for facilities use and events.
• Maintain and organize workspace and record files 
• Communicate effectively with church bookkeeper.
• Organize teams to handle church finances.
• Make deposits and keep records.
• Participate in Monthly Admin meetings to discuss church finances.
• Keep church staff informed of member’s needs such as deaths, illness, and other crises. (Members/attenders will communicate with you, you please communicate those needs to us)
• Answer the phone and screen calls for staff per their direction.
• Perform general office work; this includes but is not limited to maintaining supplies and various files; keeping records and compiling them into periodic reports. 
• Perform work accurately and with attention to detail.
• Exercise tact, courtesy, confidentiality, and diplomacy in receiving callers, in person or by telephone; keep a calendar of appointments current.
• Edit and prepare documents as requested.
• Make outgoing calls such as ordering materials or supplies, scheduling church maintenance or repairs.
• Prepare and maintain church directory in Servant Keeper.
• Photocopy documents, fax, scan documents and assemble as needed.
• Do letters and documents as needed or requested
• Perform other duties as assigned by the Senior Pastor. 

 
Qualifications/Skills

• High school diploma required; some college education is preferred but not required.
• Experience working in an administrative role is preferred.
• Personable, cordial and can work cooperatively with others.
• Experience with Microsoft Office is required.
• Ability to work quickly and as part of a team.
• Excellent communication skills both verbal and written.
• Strong determination and “can-do” attitude, with a commitment to seeing tasks through to completion.
• Willingness to occasionally work beyond regular hours to ensure tasks are completed, particularly during critical periods or events.
• Ability to adapt gracefully as may be needed for various situations when working on projects.
• Ability to maintain confidentiality.

 
How to Apply.

• Any interested parties can promptly send their resume to pastorpaul@gracechurchkelseyville.org
• Resumes will be accepted until the position is filled.
• Please do not delay as we are looking to hire as quickly as possible.